Bid Information Service (BIS) Subscription Form
(See Section G for submitting off-line VP Form)
Section A Vendor Profile (VP)
  1. Type of Firm: Individual Corporation Partnership Other



  2. Is your company primarily a: Distributor/Reseller Manufacturer Construction Contractor or Subcontractor
      Professional Service Provider (includes Consultants) Other



  3. Company Name
    Mailing Address
    City
    State/Province
    ZIP


    Fed Tax ID #/SSN           OR MN State Tax ID
    (One ID Required)
    Social Security number - The University acknowledges that this information is private. the Social Security Number is necessary for the University to comply with Federal Tax reporting requirements. Failure to supply either your valid Federal Tax ID OR your valid Social Security Number may restrict your ability to do business at the University and you may incur a penalty. Tax Identification Number (TIN) - Under penalties of perjury, (see Section 6109 of the IRS Code for further penalties) I, the contractor certify that:
    1. The number shown on this form is my correct taxpayer identification number (TIN) and,
    2. I am not subject to backup withholding because (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) and I am subject to backup withholdings as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding.
  4. (Please check all that apply)
    Large Business Small Business 51% Minority Owned
    51% Woman Owned 51% Disabled Owned  
    For Minnesota Owned Companies Only:
    Economically Disadvantaged Business Targeted Group Business


Section B Identify Official Contact and Select Categories
1) Complete information for each contact.

2) Choose up to 5 category codes per company subscription. (Click on KEY to view list of all categories and descriptions.)

3) For each individual contact person noted, checkmark the appropriate box or boxes under Category Codes. This identifies the subset of categories available to the individual contact person within the company's categories. Categories may be duplicated across the company's individual contact names.

CATEGORY CODES

Key
Key
Key
Key
Key
Official Contact - Required
Contact Name:
first mi last
Phone:
Fax:
E-Mail:
Additional Contact - Optional
Contact Name:
first mi last
Phone:
Fax:
E-Mail:
Additional Contact - Optional
Contact Name:
first mi last
Phone:
Fax:
E-Mail:
Additional Contact - Optional
Contact Name:
first mi last
Phone:
Fax:
E-Mail:
Additional Contact - Optional
Contact Name:
first mi last
Phone:
Fax:
E-Mail:

Section C EEO / Affirmative Action Guidelines
The University of Minnesota is committed to the policy that all persons shall have equal access to its programs, facilities, and employment without regard to race, color, creed, religion, sex, age, marital status, disability, public assistance status, veteran status or sexual orientation and has agreed to transact business only with firms who follow these practices. Further, as necessary under federal statue the affirmative action for handicapped workers, 41 C.F.R. 60-741 and Minnesota statutes, section 363-073 and the Affirmative Action Program for Disabled Veterans and Veterans of the Vietnam Era (41 C.F.R. 60-250), and the equal opportunity clause, 41 C.F.R. 60-1.4 are hereby incorporated.

All contractors and vendors must apply every good faith effort to ensure implementation of this policy in their practices of employment, upgrading, demotion or transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training including apprenticeship. Vendors and contractors will 1) Maintain non-segregated facilities for their employees and not allow their employees to perform services at any segregated facilities under their control. 2) Develop and have on file for each of their establishments, written Affirmative Action Plans, as required by the rules and regulations of the Secretary of Labor (revised order No. 441 C.F.R. 60-2). Refer to specifications and terms included in the University of Minnesota contracts, purchase orders, and other bid and purchase documents which will specify policy and expectations of its contractors and vendors.


Section D LETTER OF UNDERSTANDING (LOU)
The official contact is responsible for reviewing the Letter of Understanding (LOU) with each of the additional contacts assigned to the company's subscription and will maintain the company's compliance with the terms below.

As the official contact on my company's subscription, I understand and agree to the following:
  1. All requests for bid and requests for proposal initiated by the University of Minnesota Purchasing Services department will be available to me on BIS. I will receive via e-mail attachment or e-mail notice* , all bids in my subscribed categories and I have access to bids in non-subscribed categories. I understand that in the event of a system problem, the University will do everything possible to restore service as soon as possible.

    *For the safety of subscribers' systems, when a document is lengthy, the e-mail may only announce the availability of the documents on BIS. This e-mail will include instructions for obtaining the bid.

  2. My access may be cancelled if I resell or publish the U of M bid information to another company or individual. I understand that once an access code has been approved and activated, there will be no refund for any reason. If my subscription is not renewed, my access will be revoked immediately.

  3. I am responsible for reviewing bids provided through the BIS e-mails and for meeting and maintaining the minimum system requirements to view these documents. I agree to maintain accurate account properties on BIS including phone and fax numbers, and accurate e-mail addresses.

  4. I am subject to the policies and procedures of the University of Minnesota Vendor Performance Program. If during the subscription period, my company is suspended or debarred from doing business with the University, my access will be revoked without refund until such time as the suspension/debarment is lifted on my company.

  5. I may request results of recent bids or request for proposals from BIS. I may also request recent award information.



Section E On Line Signature
As an official contact and representative of my company's subscription, I hereby certify that I agree with above stated subscription terms and conditions and that all contacts have read the above conditions and are acting as authorized representatives of my company, and that the information herein is complete and accurate to the best of my knowledge.
Corporate Officer Name:
Title:
Date:
Corporate Officer Signature:                                                              
(Required for paper VP form. Complete and submit to Purchasing Services)
 

Print a copy of this completed VP form for your files.

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Category Reference Table
Code Name
0 BS
10 Business Services
11 Addressing/Mailing Services
12 Advertising-Newspapers, Radio, TV
20 Office Supplies
21 File Folders, Filing Supplies
22 Envelopes
23 Paper, Copy/Cutsheet
30 Staffing-Temporary
40 Consulting Services
50 Motor Vehicles, Supplies & Parts
60 Clothing-Band Uniforms & Aprons
61 White Goods - Linens & Towels
70 Laundry Equipment
71 Laundry Supplies
72 Laundry Services
80 Furniture/Furnishings
90 Agriculture
100 Athletic Equipment
101 Athletic Supplies
102 Athletic Clothing
103 Athletic Exercise Equipment
110 Art Supplies
120 Musical Instruments & Supplies
130 Miscellaneous
131 Materials For Sale
132 Security/Recovery/Storage
210 Waste Management
220 General Construction/Hardware
230 Electrical
240 Custodial - Supplies - Miscellaneous
241 Custodial - Paper
242 Custodial - Chemicals
250 Custodial - Equipment
260 Mechanical - HVAC
270 Fuel - Coal
280 Fuel - Oil & Gas
290 Material Handling/Heavy Equipment
410 Restaurant Equip (Service & Supplies)
411 Vending Equipment - Services & Supplies
420 Food - Non Vending
430 Food - Vending
510 Animals - Horses
511 Animals - Pigs
512 Animals - Cattle
513 Animals - Sheep
514 Animals - Monkeys
515 Animals - Mice & Rats
516 Animals - Miscellaneous
517 Animal Equipment
518 Veterinary Equipment
519 Animal Blood, Tissue & Cells
520 Dental Supplies - Consumable
521 Dental Equipment - (Furniture)
522 Dental Gold
523 Dental Supplies - Instruments
524 Dental Services
530 Lab Equipment- General
531 Chromatography
532 Electrophoresis
533 Camera Imaging/Microscopy
534 Spectroscopy
Code Name
535 Molecular Biology Equipment
536 Nuclear & Luminescence Instrumentation
537 Used Laboratory Equipment
538 Laboratory Furniture
539 Analyzers
540 Lab Supplies
541 Gas Cylinders
542 Alcohol
543 Chemicals
544 Lab Supplies - Media, Enzymes
550 Engineering Equipment & Supplies
551 Electronic Equipment & Supplies
552 Vacuum Pumps
553 Lasers
560 Medical Equipment
561 Medical Supplies
562 Human Blood, Tissues & Cells
563 Optical Equipment & Supplies
570 Clinical Testing Services
571 Custom Services
572 Engineering Testing
573 Environmental Testing
574 Miscellaneous Testing
580 Pharmaceuticals
590 Lab Miscellaneous
710 Computer Hardware
720 Computer Software
721 Computer Hardware/Software Maintenance
722 Computer Supplies
723 Computer/Technology Services
730 Audio-Visual Equipment
740 Photo Supplies
741 Audio/Video Supplies
750 Telecom/Network- Equip & Sup.
751 Telecommunications Supplies
760 Copiers - Service & Supplies
761 Fax Machines - Service & Supplies
770 Office Equipment - Miscellaneous
810 Forms
820 Publishing
830 Copying/Duplicating Services
840 Commercial Printing
850 Specialty Printing
851 Advertising/Promotional Printing
852 Advertising Novelties
860 Graphic & Design Services
870 Printing Supplies - Paper
871 Printing Supplies - Inks, Other Supplies
880 Printing Equipment
910 Travel Agencies
920 Car Rental
921 Ground Transportation (Taxi's, Limousines)
930 Bus Charter
940 Hotel-Lodging
941 Hotel - Local
950 Van Lines
951 Realty/Home Finding Services
960 Charter Air - Large Capacity
961 Charter Air - Small Capacity
962 Commercial Air
970 Corporate Cards
980 Travel Booking & Payment Technology